HIRING PROCEDURE
1. After a candidate has been selected for the vacant position, notification must be given to Student Employment Services. This is done by submitting the Student Hire Form for each prospective student employee.
NOTE: A student employee must be requested for employment once each academic year and again for the summer months.
2. Student Employment Services will determine if the student meets the University criteria for student employment eligibility, and will determine if the student is eligible for the specific work program the department has requested. Student employees must maintain at least half- time enrollment to qualify as student employees and be exempt from social security taxes (FICA).
3. Student Employment Services will return a copy of the Hire Form to the hiring department with the Award section completed. Student Employment Services will also contact the hiring department if a student is not eligible for student employment.
4. The following information needs to be supplied on the Student Hire Form to accurately pay each student:
Cost Center - refers to the account number that should receive the wage expenses. Generally, GSA and wages are charged to the main department account number and work study wages are charged to the department work study account number.
Rate of Pay - determined by the department based on the pay level of the job. For a new hire, this rate will normally not exceed the mid-point of the pay range.
Begin Date - the first day of employment.
End Date - the last day of employment.
5. First time University student employees must complete tax forms and an I-9 form in the Student Employment Services office. The student will need a picture ID and social security card to complete the hire paperwork. Upon completion of the hire paperwork, the student will be given a signed Hire Authorization Card to return to the supervisor. After the supervisor views the Hire Authorization Card the student is eligible to start working. Supervisors should not allow a student employee to work before tax and I-9 forms are completed. The only way to be sure that this paperwork requirement has been met is to view the Hire Authorization Card.